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SOME ITEMS SUPERSEDED OR OBSOLETE N1-053-97-003 Accurate as of 05/20/2026 ACTIVE ITEMS. These items, unless subsequently superseded, may be used by the agency to disposition records. It is the responsibility of the user to verify the items are still active. INACTIVE ITEMS. These items may no longer be used to disposition records. They are superseded or obsolete. References to more recent schedules are provided below as a courtesy. Some items may be annotated on the schedule. NA ITEMS. These items have no applicable status (active or inactive). These items cannot be used for disposition. For example, not applicable items were filing instructions, describe non-records, pointed to another disposition authority, listed as "reserved", were lined off and not approved at the time of scheduling or had an instruction of "disposition not approved". (P) Permanent - item with permanent disposition (T) Temporary - item with temporary disposition ITEM STATUS WHY INACTIVE 0001.001 Inactive (T) superseded by N1-053-03-003 / 35 0001.002 Inactive (T) obsolete 0001.003 Inactive (T) superseded by N1-053-03-003 / 19 0001.004 Active (T) 0001.005 Active (T) 0001.006\a Active (T) 0001.006\b Active (T) 0001.006\c Active (T) 0001.007 Active (T) 0001.008\a Active (T) 0001.008\b Active (T) 0001.008\c Active (T) 0001.009\a Active (T) 0001.009\b Active (T) 0001.009\c Active (T) 0001.010 Active (T) 0001.011 Active (T) 0001.012 Active (T) 0001.013 Active (T) 0001.014 Active (T)
SOME ITEMS SUPERSEDED OR OBSOLETE N1-053-97-003 Accurate as of 05/20/2026 ITEM STATUS 0001.015 Active (T) 0001.016 Active (T) 0001.017 Active (T) 0001.018\a NA 0001.018\b NA 0001.018\c Active (T) 0001.019\a Active (T) 0001.019\b NA 0001.019\c Active (T) 0002.001 Active (T) 0002.002 Active (T) 0002.003 Inactive (T) 0002.004 Active (T) 0002.005 Inactive (T) 0002.006 Active (T) 0002.007\a Active (T) 0002.007\b NA 0002.007\c Active (T) 0002.008 Active (T) 0002.009\a Active (T) 0002.009\b NA 0002.010\a Active (T) 0002.010\b NA 0002.011 Active (T) 0002.012 Active (T) 0002.013 Active (T) 0002.014 Active (T) 0002.015 Active (T) 0002.016 Active (T) 0002.017\a Inactive (T) 0002.017\b Inactive (T) 0002.018\a Active (T) 0002.018\b NA 0002.019 Active (T) 0002.020 Active (T) 0002.021 Active (T) 0002.022 Active (T) 0002.023 Inactive (T) 0002.024 Inactive (T) 0002.025 Active (T) 0002.026\a Active (T) WHY INACTIVE filing instruction filing instruction filing instruction superseded by N1-053-06-005 / 62 obsolete filing instruction filing instruction filing instruction Obsolete. Sale of HH bonds was discontinued in 2004. Obsolete. Sale of HH bonds was discontinued in 2004. filing instruction counter sales is obsolete with the implementation of Treasury Direct counter sales is obsolete with the implementation of Treasury Direct
SOME ITEMS SUPERSEDED OR OBSOLETE N1-053-97-003 Accurate as of 05/20/2026 ITEM STATUS 0002.026\b NA 0002.027 Active (T) 0002.028 Inactive (T) 0002.029 Active (T) 0003.001 Inactive (T) 0003.002 Active (T) 0003.003 Active (T) 0003.004 Active (T) 0003.005 Active (T) 0003.006 Inactive (T) 0003.007 Inactive (T) 0003.008 Active (T) 0003.009 Active (T) 0003.010 Active (T) 0003.011 Active (T) 0003.012 Active (T) 0003.013 Active (T) 0003.014 Active (T) 0003.015 Active (T) 0003.016 NA 0003.017 Active (T) 0003.018 Active (T) 0003.019 Active (T) 0003.020 Inactive (T) 0003.021 Active (T) 0004.001 Inactive (T) 0004.002 Inactive (T) 0004.003 Inactive (T) 0004.004 Inactive (T) 0004.005 Inactive (T) 0004.006 Inactive (T) 0004.007 Inactive (T) 0004.008 Inactive (T) 0004.009 Inactive (T) 0005.001 Inactive (T) 0005.002 Inactive (T) 0005.003 Inactive (T) 0005.004 Inactive (T) 0005.005 Active (T) 0005.006 Inactive (T) 0005.007 Active (T) WHY INACTIVE filing instruction superseded by N1-053-03-003 / 29 superseded by n1-053-06-005 / 13 superseded by N1-053-03-003 / 27 obsolete lined off before the schedule was approved superseded by N1-053-03-003 / 4 obsolete as electronic process does not require use of the postal service obsolete as electronic process does not require use of the postal service obsolete as electronic process does not require use of the postal service counter sales is obsolete with the implementation of Treasury Direct obsolete as electronic process does not require use of the postal service superseded by GRS 5.5 / 030 (DAA-GRS-2016-0012-0003) superseded by GRS 5.5 / 030 (DAA-GRS-2016-0012-0003) superseded by GRS 5.5 / 030 (DAA-GRS-2016-0012-0003) superseded by GRS 5.5 / 030 (DAA-GRS-2016-0012-0003) counter sales is obsolete with the implementation of Treasury Direct obsolete obsolete obsolete counter sales is obsolete with the implementation of Treasury Direct
SOME ITEMS SUPERSEDED OR OBSOLETE N1-053-97-003 Accurate as of 05/20/2026 ITEM STATUS 0005.008 Inactive (T) 0005.009 Active (T) 0005.010 Inactive (T) 0005.011 Inactive (T) 0005.012 Inactive (T) 0005.013 Inactive (T) 0005.014 Inactive (T) 0005.015 Inactive (T) 0006.001 Active (T) 0006.002 Active (T) 0006.003 Inactive (T) 0006.004 Inactive (T) 0006.005 Inactive (T) 0006.006 Active (T) 0006.007 Inactive (T) 0006.008 Inactive (T) 0006.009 Inactive (T) 0006.010 Active (T) 0006.011 Active (T) 0006.012 Active (T) 0006.013 Active (T) 0006.014 Active (T) 0006.015 Active (T) WHY INACTIVE counter sales is obsolete with the implementation of Treasury Direct superseded by N1-053-03-003 / 40 The payroll program was discontinued January 1, 2011. counter sales is obsolete with the implementation of Treasury Direct The payroll program was discontinued January 1, 2011. The payroll program was discontinued January 1, 2011. superseded by N1-053-03-003 / 28 counter sales is obsolete with the implementation of Treasury Direct superseded by N1-053-03-003 / 28 counter sales is obsolete with the implementation of Treasury Direct superseded by N1-053-03-003 / 42 superseded by N1-053-03-003 / 21 lined off before the schedule was approved
··,;' '"'-------------,...~EQUEST FOR RECORD~ ..-. r>OSITION AUTHORITY
(See Instructions on reverse)
TO NATIONAL ARCHIVES and RECORDS ADMINISTRATION (NIR)
WASHINGTON, DC 20408
1 FROM (Agency or establishment)
BUREAU OF THE PUBLIC DEBT
2 MAJOR SUBDIVISION
SAVINGS BOND OPERATION OFFICE
3 MINOR SUBDIVISION
FEDERAL RESERVE BANKS
""""' 1/E BLANK (NARA use only)
~
JOB NUMBER /1.J .r;:J.. _ ,..,
/-5 J; C/1 ~ J
DATE RECEIVED ,3-/ 6__ 97
NOTIFICATION TO AGENCY
In accordance with the prov1s1ons of 44
USC 33:l3a the d1spos1t1on request,
mcludmg arrendments, 1s appro\·ed except
for items that mal hi! ·,narked "d1spos1t1on
not approved" or 'w1thd1awn" m cofumn 10
4 NAME OF PERSON WITH WHOM TO CONFER 5 TELEPHONE
VICKI 5. THORPE {304) 480-6553
6 AGENCY CERTIFICATION V
I hereby certify that I am authorized to act for this agency in matters pertammg to the disposition of its records
and that the records proposed for disposal on the attached __ page(s) are not now needed for the business
of this agency or will not be needed after the retention periods srec1fied; and that written concurrence from
the General Accounting Office, under the provisions ofTitle~ot e GAO Manual for Guidance of Federal
Agencies, ~ISl'f 1
D is not reqmred; [::zl • is attached; or has been requested.
DATE
3/10/97
SIGNATUR;2FA. ~NC REPRESENTATIVE
,0/,,, .,,, ,4,(, • t',£/J,,f ~
--r- r-
TITLE
7
ITEM
NO
8 DESCRIPTION OF ITEM AND PROPOSED DISPOSITION
9 GRS OR
SUPERSEDED
JOB CITATION
10 ACTION
TAKEN(NARA
USE ONLY)
SEE ATTACHED
·.anohanSes to this proposed schedule ."1.ave be,~r a.ppro•
•~•. rjt/_97 ~✓~
""" appr~ --·- da.te -- Agency re~reseniaie
~~ ..- ,:. t
•1111 1,,
~ -d by·
115-109 NSN 7540-00-634-4064 STANDARD FORM 115 (REV. 3-91)
PREVIOUS EDITION NOT USABLE Prescribed by NARA
T ,/ 36 CFA 1228
tf,p,t,lj;-r~-~ }oui:_r
JAN 2 n 1998 lh/lr v ; 1,Jcu.D £ "/
;1) fl_ 1 Request For Record Disposition Authority Item No. Description of Item •Nl-53-97-03-0001. 001 CORRESPONDENCE WITH INDIVIDUALS, BANKS ETC.~ RELATING TO SPECIFIC BOND TRANSACTIONS WITH THE FRB. --?'fY:lia>;} ~ Form No: Series No: Org. Abbrev: FRB Retain: 1 yrs 0 mths CUT OFF FILES YEARLY. DESTROY 1 YR AFTER CUT OFF. Page: Authority NEW/J!ISI.
2 Request For Record Disposition Authority Page: Item No. Nl-53-97-03-0001.002 Item No. fll-53-97-03-0001.003 Description of Item ___ Authority CORRESPONDENCE OF APPLICANTS REJECT LETTER~ AS AGENTS. NEW g'JliJJ ®!!fff "'6)1Jii\iJ.-Ji9P..;i>sl18MP Mlfti MllliJilrJ COPIES OF INQUIRY LETTERS SENT TO THE TREASURY DEPT., COPIES OF NON-RECEIPT CASES OVER FOUR MONTHS OLD SENT TO TREASURY, AND OTHER ROUTINE MATERIAL RETAINED FOR RESEARCH. ilftA' dfiiiiir',iJiJS, M ..l;iaii~ wAneeti Mni":7,-,,il Form No: Series No: Org. Abbrev: FRB Retain: 1 yrs O mths CUT OFF FILES YEARLY. DESTROY 1 YEAR AFTER CUTOFF. Description of Item IJlal& Authority LEGAL EVIDENCE FOR -~D.f::,14.PTJ:QNS, REISSUE & EXCHANGISfffll8QI OF- S,1V1N"'6 tbew~. NEW \11118 SUPPORTING DOCUMENTE,!~[HfrS'"!:;ivINGS BONDS ARE REDEMMED BY RESERVE BANKS ON BEHALF OF REGISTERED OWNERS OR OTHER ENTITLED PERSONS. THESE INCLUDE DEATH CERTIFICATES, ALTERNATE I.D. CERTIFICATES, MARRIAGE LICENSES, BIRTH NOTICES, CERTICATES OF LEGAL INCOMPETENCY, NOTICE OF WILL, AND EQUIVALENT DOCUMENTATION. Form No; series No: l Org. Abbrev: FRB Retain: 10 yrs O mths CUT OFF FILES YEARLY. DESTROY FILES 10 YRS AFTER CUT OFF.
3 Request For Record Disposition Authority Page: Item No. Description of Item Authority ~1-53-97-03-0001.004 CORRESPONDENCE OF USSB REDEMPTIONS BY FR~fil1JOmtJ NEWel FORMS AND CORRESPONDENCE RELATING TO THE REDEMPTION OF BONDS (EXCEPT THE ALPHA RECORDS ISSUED TO OWNER) WHEN PAYMENTS WERE MADE BY THE FRB. Form No: Series No: Org. Abbrev: FRB Retain: 2 yrs O mths CUT OFF FILES YEARLY. DESTROY 2 YEARS AFTER CUT OFF. Item No. Description of Item _,__. Authority iNl-53-97-03-0001. 005 CERTIFICATE OF IDENTITY OF OWNER OF SAVINGS/RETIREMENT SECURITIESfiijid!B',l!i NEW 423 ~95 ~Hl&LBBP§rui+ ~NABLib-A PERSON WHO HAS NO INTEREST IN A BOND TO CERTIFY REGARDING OWNER'S SIGNATURES ON REGISTERED SECURITIES. \ Form No: PDF 385-1 Series No: IA COPY Org. Abbrev: FRB Retain: 10 yrs O mths CUT OFF FILES EACH FISCAL YEAR. DESTROY 10 YRS AFTER CUT OFF. ... ..
4 Request For Record Disposition Authority Page: Item No. •Nl-53-97-03-0001.006 .5££ Nf:.t-T f'Af,f Item No. Nl-53-97-03-0001.007 Description of Item Authority RE ST FOR REISSUE OF U.S. SAVINGS BONDS-60000: UPON CHANG NEW 427 --RETE N: (1) FILE SERIES EE/E AND SAVINGS NOTE PROCESSED I CALENDAR MONTH BY SERIES IN DAILY 2 FULL ORE FORWARDING TO SBOO. DO NOT H/H REISSUE REQUESTS WEEKLY WITH RETIRED B AND RETAINED (NOT TO EXCEED TWO YE QUENCY TO WARRANT THE COSTS ASSOCIAT ) RETAIN COPIES OF . Series No: 1 Reta yrs mths ONDITIONS DETERMINE DISPOSITION. SEE MEMO FIELD Description of Item Authority DISCLAIMER AND CONSENT WITH RESPECT TO U.S. SAVINGS BONDS/NOTE NEW .. THE PURPOSE OF THIS FORM IS TO DISCLAIM ANY RIGHT, TITLE OR INTEREST IN SPECIFIC BONDS OR NOTES. Form No: PDF 1849 Series No: Org. Abbrev: FRB Retain: 10 yrs O mths CUT OFF FILES YEARLY. DESTROY 10 YEARS AFTER CUT OFF . ...
Page 4A 0001 006 Form PDF 1540 Request for reissue ofUS Savings Bonds upon change of name of, or upon succession to, corporation association, or partnership Disposition a) File Series EE/E and Savings Note reissue requests processed in a calendar month by series in daily chronological order Retain the month's file for 2 full calendar months before forwarding to SBOO Do not retain copies b) Forward Series HH/H reissue requests weekly with retired bonds Microfilm copies may be made and retained if accessed with sufficient frequency to warrant the costs associated with creation and retention c) Retain copies of supporting evidence for 10 years Note When requests involve both accrual and current income bonds, retain onginals with other accrual requests Prepare and submit photocopies with retired current income bonds
5 Request For Record Disposition Authority Page: Item No. 1Nl-S3-97-03-0001. 008 St:ti N£1'T fAvfi- Item No. ~1-Sl-97-03-0001.009 .S~£ NG.>c,r P1.v£. Description of Item Authority A CATIONS FOR DISPOSITION-60000: U.S. SAVINGS BONDS/NOTES AND/OR NEW 431 --TITL. LATED CHECKS (IN A COMBINED AMOUNT NOT EXCEEDING OWNED BY DECEDENT WH ESTATE IS BEING SETTLED WITHOUT ADMINI.S!l!Rffl~ION. --RETENTION: (1) FILE SERIES BY SER IN DAILY CHRONO AND SAVINGS NOTE REISSUE REl06l~STS PROCESSED IN A CALENDAR MONTH FILE FOR 2 FUL COPIES. (2) FO WEEKLY WITH RETIRED BONDS. MICROFILM COPI IF ACCESSED WITH SUFFICIENT FREQUENCY A CONTINUES ON NEXT PAGE)~Kil,~ FIELD Retain• yrs mths 4 DITIONS DETERMINE DISPOSITION. SEE MEMO Description of Item Authority APP IONS FOR DISPOSITION-60000: U.S. SAVINGS BONDS/NO NEW 432 --TITLE: RE OWNED BY DECEDENT WHOSE ES ED WITHOUT AMOUNT EXCEEDS$, PROCESSED IN A CALEND ONOLOGICAL ORDER. FORM SHOULD BE FORWARDING TO SBOO. DO NOT RETAIN COPIES. QUESTS WEEKLY WITH RETIRED BONDS. MI INED IF ACCESSED WITH SUFFICIENT FREQUENC ON NEXT PAGE) -1 Series No: ! Retain: O mths 4 ITIONS DETERMINE DISPOSITION. SEE MEMO FIELD FOR
Page SA 0001 008 Form PD F 1946 Application for disposition U S Savings Bonds/Notes and/or related checks (in combined amount not exceeding $1,000) owned by descendent whose estate is being settled without administration Disposition a) File Series EE/E and Savings Note reissue request processed in a calendar month by series in daily chronological order Retain the month's file for 2 full calendar months before forwarding to SBOO Do not retain copies b) Forward Series H/Illi reissue requests weekly with retired bonds Microfilm copies may be made and retained 1f accessed with sufficient frequency to warrant the costs associated with creation and retention c) Retain copies of supporting evidence for 10 years Note When requests involve both accrual and current income bonds, retain original with other accrual requests Prepare and subrrut photocopies with retired current income bonds 0001 009 Form PDF 1946-1 Application for disposition US Savings Bonds/notes and/or related checks owned by descendent whose estate is being settled without administration (This form should be used when the combined face amount exceeds $1,000) Disposition a) File Series EE/E and Savings Note reissued requests processed in a calendar month by senes in daily chronological order Retain the month's file 2 full calendar months before forwarding to SBOO Do not retain copies b) Forward Series I-Il-1/H reissue requests weekly with retired bonds Microfilm copies may be made and retained if accessed with sufficient frequency to warrant the costs associated with creation and retention c) Retain copies of supporting evidence for 10 years Note When requests involve both accrual and current mcome bonds, retain original with other accrual requests Prepare and submit photocopies with retired current income bonds
6 Request For Record Disposition Authority Page: Item No. Nl-53-97-03-0001.0lO Item No. 1Nl-53-97-03-0001.0ll j Description of Item APPLICATIONS BY PREFERRED CREDITORse@:991 Authority FOR DISPOSITION WITHOUT NEW 1118 ADMINISTRATION WHERE DECEASED OWNER'S ESTATE INCLUDES UNITED STATES REGISTERED SECURITIES AND/OR CHECKS IN AN AMOUNT NOT EXCEEDING $500. THIS FORM IS USED BY A PERSON WHO PAID BURIAL EXPENSES OF A DECEDENT, WHOSE ESTATE HAS NOT BEEN AND SO FAR AS KNOWN, WILL NOT BE ADMINISTERED IN COURT. Form No: PDF 2216 Series No: ! Org. Abbrev: FRB Retain: 10 yrs O mths CUT OFF FILES YEARLY. DESTROY 10 YRS AFTER CUT OFF. Description of Item Authority CERTIFICATE OF ENTITLEMENT-60000: UNITED STATES SAVINGS AND NEW ... RETIREMENT SECURITIES AND CHECKS AFTER ADMINISTRATION OF DECEDENT'S ESTATE. THIS FORM IS TO CERTIFY THAT COURT RECORDS SHOW THE LISTED PERSON ENTITLED TO CERTAIN BONDS OR CHECKS AS DISTRIBUTION FROM A DECEDENT'S ESTATE. Form No: PDF 2458 Series No: Org. Abbrev: FRB Retain: 10 yrs O mths CUT OFF FILES YEARLY. DESTROY 10 YEARS AFTER CUT OFF.
7 Request For Record Disposition Authority Page: Item No. Nl-53-97-03-0001.012 Item No. ~l-53-97-03-0001.013 Description of Item Authority CERTIFICATE BY LEGAL REPRESENTATIVE(S) OF DECEDENT'S ESTATEririRH&& NEW - DURING ADMINISTRATION OF AUTHORITY TO ACT AND OF DISPOSITION WHERE ESTATE HOLDS NO MORE THAN $1,000 (FACE AMOUNT) UNITED STATES SAVINGS AND RETIREMENT SECURITIES, EXCLUDING CHECKS REPRESENTING INTEREST. Form No: PDF 2488-1 Series No: Org. Abbrev: FRB Retain: 10 yrs O mths CUT OFF FILES YEARLY. DESTROY 10 YEARS AFTER CUT OFF. Description of Item Authority SPECIAL BOND OF INDEMNITY TO THE UNITED STATEsa•:,pB NEW4118 THIS FORM IS USED BY A BOND PURCHASER TO IDEMNIFY THE DEPARTMENT AGAINST LOSS IN A TRANSACTION TO REFUND PURCHASE PRICE OF BONDS OBTAINED THROUGH A CHAIN LETTER SCHEME. Form No: PDF 2966 Series No: Org. Abbrev: FRB Retain: 0 yrs 1 mths FORWARD TO SBOO MONTHLY.
8 Request For Record Disposition Authority Page:
Item No. Description of Item AuthorityoF
Nl-53-97-03-0001.014 APPLICATIONS FOR DISPOSITION RETIREMENT PLAN ANO/OR NEW ..
INDIVIDUAL RETIREMENT BONDS WITHOUT ADMINISTRATION OF DECEASED OWNER'S
ESTATE.
Form No: PDF 3565 Series No: !A COPY Org. Abbrev: FRB
Retain: 10 yrs O mths
CUT OFF FILES YEARLY. DESTROY 10 YRS AFTER CUT OFF.
Item No. Description of Item Authority
•Nl-53-97-03-0001.015 APPLICATIONS AGREEMENT-TO QUALIFY UNDER T.D. CIR.888 (REV) NEW
THESE DOCUMENTS DEFINE THE TERMS OF AGREEMENT BETWEEN A FEDERAL RESERVE
BANK AS {~~<;AL AGENT OF U.S. FOR ISSUING AND/OR PAYING AGENT. GI Ii &II
INCLUDES"PD 3827, 3828, 3880, 3881, 3902, 3903. 13W&rli&ridkkat&MM1111:t;;rff
,_eSNftaa;; £ ;• t=o
Form No: Fft&i89GII Series No: !A COPY Org. Abbrev: FRB
Retain: 6 yrs 3 mths
DESTROY 6 YRS, 3 MOS AFTER TERMINATION OF AGENT .
... .. 9 Request For Record Disposition Authority Page: Item No. Description of Item Authority Nl-53-97-03-0001.016 NOTICE OF QUALIFICATION UNDER TREASURY DEPT. CIRCULAR NO. 866Sb@@ii NEW AN AGREEMENT TO ESTABLISH THE ELIGIBILITY OF A QUALIFIED PAYING AGENT TO HANDLE SAVING BONDS. Form No: PDF 3903 Series No: IB COPY Org. Abbrev: FRB Retain: 6 yrs 3 mths HOLD FOR 6 YRS AND 3 MO. AFTER TERMINATION OF PAYING AGENT STATUS Qal: +NVE:W i'IW P1rA 2EidiBi!cr>UW W li-6 fi 8 I 622 , aft l Item No. Description of Item Authority Nl-53-97-03-0001.017 APPLICATIONS FOR PAYMENT OF NEW 'flllllil§l iFTii ,@ii A itPZ iZ kl Ji ,DJ> Htiv::::~Ef UNITED STATES SAVINGS BONDS/NOTES AND/OR RELATED CHECKS IN AN AMOUNT NOT EXCEEDING $1,000 BY THE SURVIVOR OF A DECEASED OWNER WHOSE ESTATE IS NOT BEING ADMINISTERED. Form No: PDF 4881 Series No: !Al COPY Org. Abbrev: FRB Retain: 10 yrs O mths CUT OFF FILES YEARLY. DESTROY 10 YRS AFTER CUT OFF. ¢.iw(RAflA auta fl M aftP!;Q#QJI! lff.?959:tM, -t't lfW
Page 10 0001 018 Form PDF 5200 Overpayment history Disposition a) If not processed in 120 days, forward to SBOO b) If claim disputed within 120 days, forward to SBOO to settle claim c) If overpayment is settled, destroy 10 years after settlement 0001 019 Form PDF 5336 Application for disposition - US Savings Bonds/Notes and/or related checks owned by descendent whose estate is being settled without administration Disposition a) File Series EE/E and Savings Note reissue requests processed in a calendar month by series in daily chronological order Retain the month's file for 2 full calendar moths before forwardmg to SBOO You may retain a photocopy for 10 years, but you are not required to do so b) Forward Series HH/H reissue requests weekly with retired bonds Microfilm copies may be made and retained if accessed with sufficient frequency to warrant the costs associated with creation and retention c) Retain copies of supporting evtdence for 10 years Note When request involve both accrual and current income bonds, retain originals with other accrual requests Prepare and submit photocopies with retired current income bonds
Request For Record Disposition Authority Page: 11
Item No.
!Nl-53-97-03-0002.001
Item No.
,Nl-53-97-03-0002.002
)
Description of Item 0 ~ o~srAoi~~or,J-~X,
CREDIT ADVICEefi()()QQj COVERING REPLACEMENT BONDS OF LOST, STOLEN, '1mft7 NEW P-S.
THESE DOCUMENTS AUTHORIZE THE PROCESSING OF SUBSTITUTE OR REPLACEMENT BONDS
WHERE THE ORIGINAL HAS BEEN LOST, STOLEN, MUTILATED, OR DESTROYED AND THE
EXTENSION OF CREDIT FOR UNISSUED STOCK AND LOST PAID BONDS. PREPARED BY
FRB, THE DOCUMENTS ARE SENT TO THE PARKERSBURG OFFICE FOR AUDIT~IN LIEU
OF THE ORIGINAL BONDS. l{ft!ZZ %1-FWkl?JC•@dffii ¢'. 0;Astr;- ?'T'1,RM.Jl'ii3
Form No: Series No: Org. Abbrev: FRB
Retain: 10 yrs O mths
CUT OFF FILES YEARLY. DESTROY 10 YRS AFTER CUT OFF.
llR>i4!hitbii1KMifkid)f 81 .i .e,g; IJ-@4 1 IE::z
Description of Item R.,.f.LAT/lf6- ro TflG Authority
CORRESPONDENCE AND FORMSA~ CORRECTION/REISSUE OF SAVINGS BONDS NEW
mm,,~~:L~~n:~~!~~
To As "FORWARDING ITEMS'~. (ms:i2~ @'!~d©-,~P 4?-a:0? NP,??'ffim-l
~-
Form No: Series No: Org. Abbrev: FRB
Retain: 1 yrs O mths
CUT OFF FILES YEARLY. DESTROY 1 YEAR AFTER CUT OFF.
~~~;t5?2~ Request For Record Disposition Authority Page: 12 Item No. lNl-53-97-03-0002.003 Item No. ,Nl-53-97-03-0002.004 Description of Item Authority REISSUE REQUEST FOR SAVINGS BONDS SERIES E~ NEW4'J!lll REQUESTS PROCESSED WITHIN A GIVEN CALENDAR MONTH SHOULD BE FILED BY SERIES IN A DAILY CHRONOLOGICAL ORDER WITHOUT ALPHBETIZING OR OTHER FILE ARRANGEMENT. li1m£1?1@:JW~?7 951½,?r:lf:W Nat: 4:jtl, Form No: Series No: 1 Org. Abbrev: FRB Retain: 0 yrs 2 mths CUTOFF FILE EACH MONTH AND HOLD FOR TWO MONTHS TH.IN FORWARD TO SBOO. Description of Item ,__ _. Authority REISSUE REQUEST FOR SAVINGS BONDS SERIES H/HH--wUWi, NEW 419' - Form No: Series No: l org. Abbrev: FRB Retain: 0 yrs 1 mths RETAIN FOR 1 WEEK THEN TRANSFER TO SBOO. BANKS MAY WISH TO MICROFILM AND RETAIN LONGER AT THEIR EXPENSE.
Request For Record Disposition Authority Page: 13
Item No. Description of Item Authority
Nl-53-97-03-0002.005 BOOK ENTRY STATEMENT OF ACTIVITVHltimlM)i FOR EACH TRUSTEE ACCOUNT. NEW
TRANSFER ADVICES, ADJUSTMENT ADVICES, PERMANENT RECEIPTS, BOOK ENTRY A~£
REQUESTS, REISSUE REQUESTS AND RELATED CLASSIFICATION LISTINGS ~llQCJuseD
TO REFLECT ALL ADJUSTMENTS TO THE ISSUING AND PAYING AGENT'S ACCOUNTS.
Form No: series No: 1A COPY Org. Abbrev: FRB
Retain: 3 yrs O mths
CUT OFF FILES YEARLY. DESTROY 3 YEARS AFTER CUT OFF.
lli&ti!Zlitl!}Qff:HRf~ISB:Rl:.i.:<ii!CMl!Zaiii!:i3ztcmtP2ii@l.:!ik56~iii4¥ia:amE:itibfit•;:,:iPi!:!!if;l;J
Item No. Description of Itemi;..,,~-4--b4~~
~1-53-97-03-0002.006
~~.ILl...::U.~..l...1..1-W/• CR. F- J> IT OA-' :s c. Oh S 1& Mt TO {.),spos /TtOM 0~ c.0¥1r1c.. D SJ'ATh...S
A--1'{ o ~ li-L--Ar r ~ o c.. I+5 e,,f:.. ~ W1r1-t-Ow'T fr'0fl'IIN/'S~r,cN ()!=-
fJW7'f{UL ·~ F!,-SrMrl!.
Form No: PDF 1050 Series No: !Al COPY Org. Abbrev: FRB
Retain: 10 yrs O mths
CUT OFF FILES YEARLY . ..,~=.......@ iMT>:OliSIH TRANSFER TO
FRC AS VOLUME WARRANTS. fffi s n@ iiH@El'fJi: H 00$8D C8f &$-5?J ► Yffeii2;;i&Ab
(.)(i..'::>TfJ..DY' IC> t',6:..A4,-:> A-Frf:,.P-... C:..,'-t'TOF~ .
.. .,. Request For Record Disposition Authority Page: 14 Item No. Description of Item Authority Nl-53-97-03-0002.007 EST BY FIDUCIARY-60000: FOR REISSUE OF U.S. SAVINGS BONDS/NOTES NEW 425 --RET ON: (1) FILE SERIES EE/E AND SAVINGS NO ISSUE REQUESTS6/i-ti. N i.-t t f A-&£, PROCESSED CALENDAR MONTH BY SERIES IN LY CHRONOLOGICAL ORDER. MONTHS BEFORE FORWARDING TO SBOO. DO NOT SERIES HH/H REISSUE REQUESTS WEEKLY WITH RETIRED BE MADE AND RETAINED IF ACCESSED WITH SUFFICIE CREATION AND RETENTION. ( DISTRUTION AND NOT AS A REQUEST Series No: I Reta· . 10 yrs O mths ONDITIONS DETERMINE DISPOSITION. SEE MEMO FIELD Item No. Description of Item Authority Nl-53-97-03-0002.008 SPECIAL FORM OF REQUEST FOR PAYMEN'T'ElfiPi&i OF UNITED STATES SAVINGS NEW Cill/ AND RETIREMENT SECURITIES WHERE mil USE OF A DETACHED REQUEST IS AUTHORIZED. t.lms lill:JRFJl'il!: O!' THIS FOIW IS Tit J:'f!SCBIBF BOPILJli, EOR HIHCII Paiil'E!ftl H" REQUESTl!rl). Form No: PDF 1522 Series No: I Org. Abbrev: FRB Retain: 0 yrs 1 mths FORWARD TO SBOO WEEKLY.
Page 14A 0002 007 Form PDF 1455 Request by fiduciary for reissue of US Savings Bonds/Notes Disposition a) File Series EE/E and Savings Note reissue requests processed in a calendar month by series in daily chronological order Retain the month's file for 2 full calendar months before forwarding to SBOO Do not retain copies b) Forward Series llli/H reissue requests weekly with retired bonds Microfilm copies may be made and retained if accessed with sufficient frequency to warrant the costs associated with creation and retention c) When accepted as evidence of distribution and not as a request for reissue, retain PD F 1455 for 10 years Note When request involve both accrual and current income bonds, retain originals with other accrual requests Prepare and submit photocopies with retired current income bonds
Page 15 0002 009 Form PDF 1851 Request for reissue for US Savings Bonds/Notes in name of trustee of a personal trust estate Disposition a) File Series EE/E and Savings Note reissue requests processed in a calendar month by series in daily chronological order Retain the month's file for 2 full calendar months before forwarding to SBOO Do not retain copies b) Forward Senes HH/H reissue requests weekly with retired bonds Microfilm copies may be made and retained if accessed with sufficient frequency to warrant the costs associated with creation and retention Note When requests involve both accrual and current income bonds, retain originals with other accrual requests Prepare and submit photocopies with retied current income bonds 0002 010 Form PDF 1938 Request for reissue of US SaVIngs Bond/Notes during the lives of both co-owners Disposition a) File Series EE/E and Savings Note reissue request processed in a calendar month by series in daily chronological order Retain the month's file for 2 full calendar moths before forwarding to SBOO Do not retain copies b) Forward Series HH/H reissue request weekly with retired bonds Microfilm copies may be made and retamed if accessed with sufficient frequency to warrant the costs associated with creation and retention Note When requests involve both accrual and current income bonds, retam original with other accrual request Prepare and submit photocopies with retired current income bonds
Request For Record Disposition Authority Page: 16 Item No. Nl-53-97-03-0002.0ll Description of Item Authority REINVESTMENT APPLICATioNa:rlCJ& TO REQUEST PAYMENT NEW-tqj1 raus IQDH ; ;. XO ft:EOHP.!$1 FAiin Nll'l AND TO USE PROCEEDS FROM THE PAYMENT OF MATURED BONDS TO PURCHASE NEW BONDS. FORWARD PROCESSED FORMS WITH RELATED STUBS TO SBOO WEEKLY. IF INCOMPLETE OR OTHERWISE DEFECTIVE, REQUEST A CORRECTED APPLICATION. IF CORRECTED COPY NOT RECEIVED IN 30 DAYS, FORWARD ORIGINAL TO SBOO. Form No: PDF 1993 series No: 1 Org. Abbrev: Retain: 0 yrs O mths FORWARD TO SBOO WEEKLY. 6R :U:~sf@J)F.B'ft QijQ. FRB Item No. ,Nl-53-97-03-0002.012 Description of Item Authority INVESTIGATION SCHEDULE OF PAID BONDS UNDER INVESTIGATION.c!lf'D!OJiil NEW THESE CLAIMS CASE FILES ARE A PART OF THE CENTRAL NAME FILES CONTAINING RECORDS AND DOCUMENTS RELATED TO LOST BONDS. ~iut ~UtBN'Pie~ ~Etlll'Ztl:0 il'Zitl.d>.id!d~i9!b~ cM:Biid..5:::,0i!x.:1 41~. TH IS FORM IS TO DESCRIBE BONDS/NOTES, AND GIVE DETAILS OF A TRANSACTION UNDER INVESTIGATION. Form No: PDF 2343 Series No: !A COPY Retain: 3 yrs O mths CUT OFF FILES YEARLY. DESTROY 3 YRS AFTER am, iti iitlNt di!A::iA:P: bilt tilif @-¥f=.112?--A-\,81 Org. CUTOFF. Abbrev: FRB . ' .
Request For Record Disposition Authority Page: 17
Item No.
'Nl-53-97-03-0002.013
Item No.
~l-53-97-03-0002.014
Description of Item Authority
Ast R&F APPLICATIONll2&Miil FOR RELIEF ON ACCOUNT OF THE LOSS, THEFT, OR NEW
DESTRUCTION OF PAID U.S. SAVINGS BOND~.tJ04'PE,$.?sfJ9F!@.tj.NE!J ijf,<asJ. atYlJiU@@J
THESE CLAIMS CASE FILES ARE A PART OF THE CENTRAL NAME FILES CONTAINING
RECORDS AND DOCUMENTS RELATED TO LOST BONDS. JIIM&h $1 lNG!"ll RI 1:S:£1111 IQ -HJ
IWdiAF95 id J?it61Eel THE te:1;s1, btCJ:J Pil\fftHCTAL BIGUT(j:::1ilt 181' PliiY!DN&iEISITl
Form No: PDF 2517 Series No: IA COPY Org. Abbrev: FRB
Retain: 3 yrs O mths
CUT OFF FILES YEARLY. DESTROY 3 YEARS AFTER CUTOFF. aa.s
QIN iifi4ib4 s,: lUWW:111 hilldU:t#iff--in-1 Ff. 4ft:KJ
Description of Item Authority
CERTIFICATION ATTACHMEN .1Mi6IA,Jta C. OMt>t- .,_~ 0 f,'r SAVll{tr5 (!>OM D OWNfi/.l.-S • NEW~
~P~~;D u~wj;~: ;~~:u!:,.Z~e='l!'l!Aemmn"F 'fll~'i' rn BEH'i' mrn FORMS w
Form No: PDF 2778 Series No: Org. Abbrev: FRB
Retain: 3 yrs O mths
CUT OFF FILES YEARLY. DESTROY 3 YRS AFTER CUT OFF
a 1©9111't'i Bt\SbL iii Hl 5J U1 ~ 018 Request For Record Disposition Authority Page: 18 Item No. Description of Item Authority Nl-53-97-03-0002.015 CLAIM FOR RELIEF ON ACCOUNT OF LOSS, THEFT OR DESTRUCTION JJ TEI 10)80: NEW- AfrF-fl.. VAl.lD /SSl,,f€;. R>w'T f'AtC)(l.. Item No. Nl-53-97-03-0002.016 c. o- ow N e ~ 1 o fl.. 0 i-rv 1:;.,:;. 1<:... 1 A 12... 'r Form No: PDF 3062 Series No: 1 Org. Abbrev: FRB Retain: 0 yrs O mths FORWARD TO SBOO WEEKLY. Description of Item Authority CLAIM FOR RELIEF FOR LOST/STOLEN, OR DESTROYED u.s.S.BOND STOCKm\&YiiL: NEW ~ :AH:CiJPl>R)l Wbi& DJCLLiE!ilp?jl,KbftMI.JE'Da R,jt Im £fQ:HMH!i AA !DOD :WEl!:KLYJ COPIES MAY BE MADE AND RETAINED IF ACCESSED WITH SUFFICIENT FREQUENCY TO WARRANT THE COSTS ASSOCIATED WITH CREATION AND RETENTION. Form No: PDF 3062-3 Series No: org. Abbrev: FRB Retain: 0 yrs O mths FORWARD TO S800 WEEKLY.
Page 19 0002 017 Form PDF 3253 Exchange application for US Savings Bonds of series HH Disposition a) Forward processed forms with related stubs to SBOO weekly b) If incomplete or otherwise defective, request a corrected application If corrected copy not receive in 30 days, forward original to SBOO 0002 018 Form PDF 3360 Request for reissue ofUS Savings Bonds/Notes in the name of person or persons other than the owner (including legal guardian, custodian for a minor under a statute, etc ) Disposition a) File Series EE/E and Savings Note reissue requests processed in a calendar month by series in daily chronological order Retain the month's file for 2 full calendar months before forwarding to SBOO Do not retain copies b) Forward Series HH/H reissue request weekly with retired bonds Microfilm copies may be made and retained if accessed with sufficient frequency to warrant the costs associated with creation and retention Note When requests involve both accrual and current income bonds, retain originals with other accrual requests Prepare and submit photocopies with retired current income bonds
Request For Record Disposition Authority Page: 20
Item No.
tNl-53-97-03-0002.019
Item No.
~1-53-97-03-0002.020
Description of Item Authority
CONTINUATION SHEET FOR LISTING SECURITIES@0863 NEW
THESE CLAIMS CASE FILES ARE A PART OF THE CENTRAL NAME FILES CONTAINING
RECORDS AND DOCUMENTS RELATED TO LOST BONDS. ~ll! 4.,elJitGiJ!::W aBl'EiR'MON'-H
~clWAA~~ Q\llw d5.li:IIIN¢CfiDq<:WM?S ZOP'b!HS dSCb'E.MMEJR>.
Form No: PDF 3500 Series No: 1B COPY Org. Abbrev: FRB
Retain: 3 yrs O mths
CUT OFF FILES YEARLY. DESTROY 3 YRS AFTER CUT OFF .
.ill>Iffl t>lbllq~Si!D Z:OJ!IS a,r-a:r--'91::..()2, -8'1B.
Description
REQUEST FOR
~ S- T"ft'.<£.M lc,..N.,-
A 6-fl- F-c..T c.. 1-1- A f{ f::r-fi- OF MA A,€..,
Form No: PDF 3564 Series No: IA COPY Org. Abbrev: FRB
Retain: 1 yrs O mths
DESTROY OBSOLETE DOCUMENTS ANNUALLY. R'E'n'ff'fI I 5.:SLO mt
Ne.1 53 YB Ad, 0 3{!>. Request For Record Disposition Authority Page: 21 Item No. Nl-53-97-03-0002.021 Description of Item SECURITIES TRANSACTION REQUESI@Wliiiill: THl't-f Lti@f:$B---Ft£]o9 DOCUMENT• THE WITHDRAWAL OF SECURITIES FROM THE USB VAULT. Authority NEW 280 Form No: PDF 3800 Series No: #D COPY Retain: 1 yrs O mths CUT OFF FILE YEARLY. DESTROY 1 YEAR AFTER FRB MAY HOLD THIS UNDER THEIR OWN ATHORITY Org. Abbrev: CUT OFF OR & EXPENSE. FRB Item No. ~1-53-97-03-0002.022 Description of Item SECURITIES TRANSACTION REQUEST £4JS it TkA-T 'f1H~ DOCUMENT THE RECEIPT AND/OR WITHDRAWAL VAULT. OF SECURITIES FROM Authority NEW THE Form No: PDF 3800 Series No: #E COPY Org. Abbrev: FRB Retain: 3 yrs O mths CUT OFF FILES YEARLY. DESTROY 3 YRS AFTER CUT OFF. THIS IS A CONTROL/AUDIT COPY. ~!fEHT!Hm RASPS 1111 II! 1 ~:, e, 0 7, l?P(li:t'-
Request For Record Disposition Authority Page: 22
Item No. Description of Item ('('L iR.us r ;4.(;r~ll f../11£/Vr
1Nl-53-97-03-0002.023 APPLICATIONS FOR ISSUING AGENT-,:- ami'n~;PJT,~~jjjjjjjQp •
f-ll-€.. c.,oNIA-lff!;, ORIGINAL AGREEMENT ffllii TO lt81!' AS Mf lBBOHIG .ACli!ID' AND APPROPRIATE
CORRESPONDENCE RELATING TO THIS AGREEMENT.
Authority
NEW
Form No: PDF 3827 Series No: IA COPY
Retain: 6 yrs 3 mths
DESTROY 6 YEARS AFTER TERMINATION OF AGENCY.
Q!-!AI IE" l\S MIT ISSUHf6 h6EN'f. M:'fEH'fieH Dil\SED
Org. Abbrev: FRB
11:N hPPLICt.T;HJH 'f'O
OH Hel 53 81 BQ, 01.
Item No.
Nl-53-97-03-0002.024
Description of Item
CERTIFICATE OF QUALIFICATION-ISSUING AGENT
QUALIFY AS AN ISSUING AGENT FOR THE SERIES
1.-( 5 ~!:>
(USSB}o6922Bl
EE BONDS
TO APPLY AND
Authority
NEW
Form No: PDF 3828 Series No: !A COPY Org. Abbrev: FRB
Retain: 6 yrs 3 mths D6:ST(,I.0f- 6 rI..'. AR S, ~ /YI O/YrH ~
AFTER TERMINATION OF ISSUING AGENT STATUS. ~TION axsuo;;gN
J!if l §4::::81 02 ,~. Request For Record Disposition Authority Page: 23 Item No. Nl-53-97-03-0002.025 !> ,-.v,Nf::,-5 f:>,O;vt:>S Description of Item R£.OJAli.,S r p..oA. ooo/t. F-/'17~'r r11..l'rlV.SAc,T101'/ /H l.(.S. BOOK ENTRY REQUEST FOR TRANSACTION IN USSB BY TRUSTEE-60508: GK PURPOSS 9!" THH illll L ff TO INITIATE A TRANSACTION IN A BOOK ENTRY ACCOUNT. Authority NEWS,, Form No: PDF 3879 Series No: 1D COPY Org. Abbrev: FRB Retain: 1 yrs O rnths CUT OFF FILES YEARLY. DESTROY l YEAR AFTER CUT OFF. Item No. Description of Item Authority •Nl-53-97-03-0002.026 REQ BY THE OWNER OF REISSUE OF U.S. SAVINGS BONDS/NOTES-60000: NEW 451 ADD BENEFICIARY OR COOWNER, ELIMINATE BEN IARY OR DECEDENT,6~£ N £.~ T f Au- I;. SHOW CHANGE O , AND/OR CORRECT ERROR IN REG TION. --RETENTION: (1) FILE SERIES E/EE AN VINGS NOTE REISSUE STS PROCESSED IN A CALENDAR MONTH BY SERIES IN DAILY FULL CALENDAR MONTHS BEFORE NOT RETAIN COPIES. (2) FORWARD SERIES HH/H REISSUE TIRED BONDS. MICROFILM COPIES MAY BE MADE AND RET ED IF ACCES FREQUENCY TO WARRANT THE COSTS ASSO (DATA CONTINUES Form No; PDF 4000 Series No: !Al COPY FRB O mths0 yr DETERMINE DISPOSITION. SEE MEMO FIELD
Page 23A 0002 026 Form PDF 4000 Request by the owner for reissue of US Savings Bonds/Notes to add beneficiary or co-owner, eliminate beneficiary or decedent, show change of name, and/or correct error in registration Disposition a) File series E/EE and Savings Note reissue requests processed in a calendar month by series in daily chronological order Retain the month's file for 2 full calendar months before forwarding to SBOO Do not retain copies b) Forward Series lil-I/H reissue requests weekly with retired bonds Microfilm copies may be made and retained if accessed with sufficient frequency to warrant the costs associated with creation and retention Note When requests involve both accrual and current income bonds, retain originals with other accrual requests Prepare and submit photocopies with retired current income bonds
Request For Record Disposition Authority Page: 24 Item No. ~l-53-97-03-0002.027 Description of Item ,4t,,.ift1C. 'r REPORT OF NON-RECEIPT/LOSS/THEFT/DESTRUCTION OF FISCACCHECL.15&£18. ~ HEHfr<ll:BOSII f, LOsS, lfHBH" ~ _ ~ AND APPLICATION FOR REPLACEMENT. Authority NEW Form No: PDF 5235 Series No: l Org. Abbrev: FRB Retain: 7 yrs O mths t-t.tr oP.t= F11.,1c-~ YeA-A.L-t-. o,;.s,A.oS- Item No. 1,t 5 ~AVl!ft',J Authority 'Nl-53-97-03-0002.028 EEA BONDS 8 4(0ltii);~amoacA-N O //l. £.t. A 11,'i. P RliZ"'Aiw ~ SERVICE }"f"HTS-:i,,~TD'El~~m;r~~~N!l!;~~S Form No: PDF 5263 Series No: !A COPY Org. Abbrev: FRB Retain: 0 yrs 2 mths CUT OFF FILES WEEKLY. DESTROY 2 MONTHS AFTER CUTOFF.
Request For Record Disposition Authority Page: 25 Item No. ,Nl-53-97-03-0002.029 Item No. •Nl-53-97-03-0003. 001 Description of Item If!'> 6,4 VtfVc,-.:S Authority ORDER FORM FOR SERIES EE11 BONDS ~ a 4!4.0ttctl~ NEW,._ 'fll1.rg i1J0Rlf Hf~'fO:i.Al'tY ZO ~s,:,- SBR'IES::SEE B~ TC) f3i il<.,ec,...1sT£12...t=-.I> /H fY,4,11(£_ tt=- J=-, DU e-1 .k12, r Form No: PDF 5263-1 Series No: !A COPY Org. Abbrev: FRB Retain: 0 yrs 2 mths CUT OFF FILES WEEKLY. DESTROY 2 MONTHS AFTER CUT OFF. Description of Item -SHUTS IA 5.., p ro Authority ACCOUNTABILITY STATEMENTS AND LEDGERV'-'d:l!;i:'1%260likir 122:iUIII INDICATEe ALL NEW ACTIVITIES IN ISSUING AGENTS CONSIGNMENT ACCOUNTS. LEDGER SHEETS 0, INCLUDE PIECES "ON HAND" BY DENOMINATION, SERIAL NUMBERS AND BALANCES ON HAND. Form No: Series No: Org. Abbrev: FRB Retain: 6 yrs 3 mths CUT OFF FILES YEARLY. DESTROY 6 YRS, 3MOS AFTER CUT OFF. ~,s!A!i;§D ~l~ ftC ► SJ. 78>-0q,, ~.
Request For Record Disposition Authority Page: 26 Item No. Description of Item Authority Nl-53-97-03-0003.002 STATEMENT OF ORIGINAL SALES HANDLED INCORRECTLI &iii"""' NEW BY BUREAU OF PUBLIC DEBT OFFICE, a:en:Jst\1tdil'm>, 211co iHO:tS9 5tl, ~GE> ~ •• Form No: Series No: Org. Abbrev: FRB Retain: 3 yrs O mths CUT OFF FILES YEARLY. DESTROY 3 YEARS AFTER CUT OFF. Item No. Description of Item ___,.""""' Authority Nl-53-97-03-0003.003 GENERAL ACCOUNT ENTRIES-SUPPORTING DOCUMENTS.96~ NEW <9ilillS ~ SUPPORTING TICKETS AND FORMS OR EQUIVALENT, DOCUMENTING ENTRIES TO THE U.S. TREASURY GENERAL ACCOUNT. Form No: Series No: ! Org. Abbrev: FRB Retain: 2 yrs O rnths CUT OFF FILES YEARLY. DESTROY 2 YRS AFTER CUT OFF . .. .-
Request For Record Disposition Authority Page: 27
Item No. Description of Item Authority
Nl-Sl-97-03-0003.004 REIMBURSEMENT EXPENSE REPORTS FOR USSB TRANSACTIONS~: NEW~
~~NIE STATISTICAL REPORTS RELATING TO REIMBURSEMENT OF EXPENSES AND
MACHINE UTILIZATION FOR THE SAVINGS BONO TRANSACTIONS.
Form No: Series No: Org. Abbrev: FRB
Retain: 2 yrs O mths I. • , .. rC ii' •. l\CUT OFF FILES YEARLY. DESTROY 2 YEARS AFTER CUT OFF.·
l r \' ' ''' \
\ ,1· I ,l
c,FA.Fi.TIA.fi.lJ $/i.t:VA-11"/1£. 'i"" ({J/£,4;11.~,e.)Ar,11i~ ~, or::. s 1-1 ,rm EHTItem No. Description of Item ,1,, ", - Authority
Nl-53-97-03-0003.00§..,, SECURITY CHARGES FOR BPD TRANSACTIONSV(BEARER)~: DAILY REPORT NEW
DAliLYR'f/-()yl'f ,(J)f- THIS FORM IS TO REPORT DAILY SECURITY CHANGES.
Form No: PDF 2565 Series No: @C COPY Org. Abbrev: FRB
Retain: 3 yrs O mths
CUT OFF FILES YEARLY. DESTROY 3 YRS AFTER CUTOFF.
RB'f'BU!J1'l0H i!ASll!P QN NCl 53 8'.lmQd, 41. Request For Record Disposition Authority Page: 28
Item No.
lNl-53-97-03-0003.006
Item No.
~1-53-97-03-0003.007
S£€.. l'li--t r -PAt-£
Description of Item Authority
NEW 3ia>
~~~ ~~ ~"iHfflffi.SEmm~XMM6fil.
f U'3t- IC.. /,I CIUC. l-fcf<- t:,&A... RE-1/'.1'1t111/2-6£,M,JISNr" or=- 16-)(F'iz /\LS IE s
t)r- rGDti.11-A L '1{.kSB/<.-1,1'€, i:JA-1111-cs
Form No: PDF 0849 Series No: #C COPY Org. Abbrev: FRB
Retain: 1 yrs ,..,r 2,~JJlz_S.,,p,4/1..t,/tt>.
CUT OFF FILES~- D~STROY NW-6 1 YR AFTER CUTOFF.
Des ription of Item Authority
ADVI OF ADJUSTMENT~: PD 2792 NEW
OF THIS FORM IS USED TO ADJUST ERRORS OR
NG/PAYING AGENT. PRICING ERROR STMENTS PROVIDED ON TAPE.
Form No: series No: !A Abbrev: FRB
rs mths
CUT OF ILES YEARLY. DESTROY 2 YRS AFTER CUT
RET TION BASED ON NCl-53-78-04, 25A. Page 29 0003 007 Form PDF 2792 (copy A) Advice adjustment (issues) used to adjust errors in individual bonds of stubs to issuing/paymg agent Disposition Cut off files yearly Destroy 2 years after cutoff 0003 008 Form PDF 2792 (copy C) Advice adjustment (card, pricing error adjustments) used to adJust errors in individual bonds or stubs to issuing/paying agent Disposition Cut off files yearly Destroy 2 years after cutoff 0003 009 Form PDF 2792 (copy B) Advice adjustment (card, T/L adjustments) used to adJust errors in individual bonds or stubs to issuing/paying agents Disposition Cut off files yearly Destroy 2 years after cutoff 0003 010 Form PDF 2792 (FRB office copy) Advice adjustments for (issues, card, T/L, and price error adjustments) used to adjust errors in individual bonds or stubs to issuing/paying agents Disposition Cut off files yearly Destroy 2 years after cutoff
Page 30 0003 011 Form PDF 3415-1 Reconcilement of accountable balance and schedule of US Savings-type securities delivered for destruction and destroyed Disposition Cut off files yearly Destroy 2 years after cut off 0003 012 Form PDF 3415-2 Destruction reconcilement of accountable balance and securities of US Savings-type securities delivered for destruction documentation Files contain schedules, withdrawal requests from other offices of the Bureau and/or Secret Service, signed receipted listings, accountable balances and related documents Files used to certify the destruction of US Savings bonds, notes, stubs, savings stamps, and superseded or obsolete reels of microfilm Disposition Cut off files yearly Destroy 2 years after cutoff
Request For Record Disposition Authority Page: 31 Item No. Description of Item Authority Nl-53-97-03-0003.012 D RUCTION RECONCILEMENT OF ACCOUNTABLE BALANCE ANDS URITIES-908: NEW S£. le- p~E.1/toLt...s ON DOCUMENTATION. SAVINGS BONDS,FArC::rri:.. NOTES, ANDS S, SAVINGS STAMPS, AND SU MICROFILM. SCHE ES, FROM OTHER OFFICES OF THE BUREAU AND/OR SECRET SERVI R PTED LISTINGS, ACCOUNTABLE BALANCES OR RELATED DOCUME TO EVIDENCE AND CERTIFY THE DESTRUCTION AS INSURANCE THAT Form No: Series No: Org. Abbrev: FRB 0 mths YEARLY. DESTROY 2 CUT OFF. 04B. Item No. Description of Item Authority Nl-53-97-03-0003.013 SUMMARY OF DAILY TRANSACTIONS FEDERAL RESERVE BANK OF PITTSBURGH~ NEW ACCOUNT 30. ~THIS IS A COMPUTER GENERATED REPORT USED TO CONTROL THE ACCOUNTABILITY OF UNISSUED SECURITY STOCK. Form No: PDF 4713 Series No: !Al COPY Org. Abbrev: FRB Retain: 3 yrs O mths CUT OFF FILES YEARLY. DESTROY 3 YRS AFTER CUTOFF. ~ bl~2l> a:3~&:3-r- :..la,,.
Request For Record Disposition Authority Page: 32
Item No. Description of Item Authority
Nl-53-97-03-0003.014 CLAIM FOR PROCEEDS OF A FISCAL AGENCY CHECK~ NEW
~(j@ffiil> .fSE::b,S&!) di!Ok---nn!,> HfVB:ilbR '1':t) CiiA'TM--HeH-WEffT 'ffl., * PA?MEIIMF.
IA.S£p 1,';' ltvvE...5TO~ 70 C.l.AtM /\/ON-~E--c..P-tPT Of- A f'AY/11/e,.,Nf.
Form No: PDF 5236 Series No: Org. Abbrev: FRB
Retain: 7 yrs O mths
C."'-r ot=-F p11-£s YE-AR.L-'r. {)i:.S11<-0'f 7 Y.£A/2.5 AF-,i=--/2.... c:-wrot=-,c,
Item No. Description of Item Authority
NEWNl-53-97-03-0003.015 ~frE-MP"'i'T'ett---'f'ftl\:H-s~.~~=~~~cRa~~~~~-m~n~~~~-~~n~--m~~B~~c~~£~~~~~;-~~;~i~_f-~~~~~~~~~~f-~1ie-e~
-rp__ A-N $ F f5. ,-J..... 0 F- R.t D G-/'Y1 f ; I o N C.. HAR-fr..€, S F op___ ~ . S. SA v't IV'l:r-"S
80r{f::,s/No,E:::, f'R..£ 5 kl'(Ti=,.D J/i-/J....01./G-H THE... c..H-ECK
ctn.,._,~r,oN .5'r.sre/V\ -ro rtte. FP-r>e:--P-A '- Rf=.SeR.Vtz. 1J,A,+rvc..,-1
.4-T PI TT.$ BuP..L-/./ .
Form No: PDF 5270 Series No: !D COPY Org. Abbrev: FRB
Retain: 3 yrs O mths
CUT OFF FILES YEARLY. DESTROY 3 YRS AFTER CUT OFF.
Kil,'tl im'P! CJNh!~"Ullf ltsd: 5-3- '18 0 4 , OWL Request For Record Disposition Authority Page: 33 Item No. ~l-53-97-03-0003.016 Item No. •Nl-53-97-03-0003.017 Description of Item GIFT CERTIFICATE FOR SAVINGS BOND-6lii@itM3 RECORDS RELATED ADJUSTMENTS TO AGENT'S SAVINGS BONDS THE FRB. Series No: IA COPY Org. Abbrev: FRB Retain: 36 yrs mths CUT OFF FILES YEARLY. DESTROY 36 YRS, 3MO. AFTER CUT OFF. Description of Item Authority DEPOSIT TICKET-506.1-2: RECORDING DEPOSITS FOR CREDIT TO U.S. TREASURY NEW THIS FORM SHOWS DEPOSITS BY REPORTING ENTITIES INTO THE MISSING UNMATURED COUPON (MUC) SYSTEM. Form No: SF 0215 Series No: ! Org. Abbrev: FRB Retain: 6 yrs 3 mths CUT OFF FILES YEARLY. DESTROY 6 YRS, 3 MOS. AFTER CUT OFF. ~W'.Pl blwl o3ln,'RD ore.N:C>1 --i:5,3 'eJJ SZ.Oif, z:e&.
Request For Record Disposition Authority Page: 34 Item No. Nl-53-97-03-0003.018 Item No. Nl-53-97-03-0003.019 Description of Item Authority DEBIT VOUCHER-aDl'OGfP. NEW THE PURPOSE OF THIS FORM IS TO TRANSFER FUNDS BETWEEN THE FISCAL AGENT AND THE PARKERBURG OFFICE FOR THE NET AMOUNT OF LARGE DIFFERENCES RESULTING AFTER PAID BONDS AND STUBS HAVE BEEN CLASSIFIED AND AUDITED FOR THE CORRECT AMOUNT. Form No: SF 5515 Series No: IA COPY Org. Abbrev: FRB Retain: 6 yrs 3 mths DESTROY 6 YEARS, 3 MONTHS AFTER ACCOUNTING PERIOD. ~W~SEO a51V N©6&3>--46~¢% z:ab. Description of Item Authority COPY REPORTING NEW~IRS FORM 1096~CCIC4c FOR HARD Form No: IRS 1096 Series No: IA COPY Org. Abbrev: FRB Retain: 4 yrs O mths CUT OFF FILES YEARLY. DESTROY 4 YEARS AFTER THE FEB 28 DUE DATE
Request For Record Disposition Authority Page: 35
Item No. Description of Item Authority
Nl-53-97-03-0003.020 INTEREST INCOME STATEMENTS FOR RECIPIENTS-6OOOO: NEW
THIS INCLUDES THE IRS 1099 FORM, A PRINTED LISTING FRQ410U, REPORTED
LISTING FRQ430U, AND 1099-1 TAPE DUMP.
~ THESE ARE GENERAL ACCOUNTING FILES THAT ARE USED IN THE SAVINGS
BONDS OPERATIONS THAT ARE NOT INCLUDED IN THE GENERAL RECORDS SCHEDULE 6,
ITEM 1.
Form No: IRS 1099R Series No: IA COPY Org. Abbrev: FRB
Retain: 6 yrs o mths c..u, OFF- Flt,E.-5 YGA~l. Y. DG,5 TR.O y b f'£;:JR.S. ArT~R.. c.,t[70t=-F
5 TA i"f N;. 0 r t,,/.411 TATl&A'.S
~a~~D~:gzzi~m~::M:::::0 ::~F~~~ t 5 L- o c..,,.. rle- b) IE.. X/JI /2. £S,,
w t-1 t c... I-IE: VE P... I !> '- A T /c- /<.. .
Item No. Description of Item Authority
Nl-53-97-03-0003.021 IRS FORM 4804~: FOR TAPE REPORTING NEW a,
TabSo@Rl{:)-:r,.s; rutQO]Ji'!W 2f9.i'. 'm:e-=:t-i+S'.
Form No: IRS 4804 Series No: !A COPY Org. Abbrev: FRB
Retain: 4 yrs O mths
CUT OFF FILES YEARLY. DESTROY 4 YEARS AFTER THE FEB. 28 DUE DATE Request For Record Disposition Authority Page: 36 Item No. Description of Item Authority Nl-53-97-03-0004.001 ~ PENALTY MAIL STAMPED SAVING BOND ENVELOPE ORDER-~ NlllW l::tllilsP01SmON'11WI.t;l,;2B'.l!b !"Q:JOl:;ZOOi3-. &-R..5 -· I .l. J l) 7 Form No: PDF 5243 Series No: !Bl COPY Org. Abbrev: OBS-FRB Retain: 6 yrs O mths ~-DESTROY c:tfiilLA.biifi FILES 6 YEARS AFTER CUTOF~ ~ F4Z&4u Cb OES'fRQ¥I:.J IN !EHR 2092. RET.SH'P~tt-ePSEil el bRS:-1¥, =a,. Item No. Description of Item us~P- Authority Nl-53-97-03-0004.002 PENALTY ENVELOPES~ BY AGENTS J!11D NEW~ rne+tAs WRDPJ ft:':! FCP l! B 8 I 'f i-&Hift. ENvriOJ-LB&.. Form No: Series No: !A COPY Org. Abbrev: FRB Retain: 1 yrs O mths CUT OFF FILES YEARLY. DESTROY 1 YEAR AFTER CUT OFF.
I Request For Record Disposition Authority Page: 37 Item No. Nl-53-97-03-0004.003 Item No. ~1-53-97-03-0004.004 Description of Item Authority ~Qd..SL PENALTY MAIL PRINTED STAMPED SAVING BOND ENVELOPE ORDER~; ifilW 'I'RJH)B., ~~lat 26W-v'!::136P&fb F$ OR9S<~~- &a..s -1.::). o 7 Form No: PDF 5244 Series No: !Bl COPY Org. Abbrev: OBS-FRB Retain: 6 yrs O mths OBSOLETE AS OF JUNE 1996. DESTROY 6 YEARS AFTER CUTOFF . .o'Mli lfEC 'I~lfi~➔-~~ a!>E~ ~ ad.latiN'u=eN..;;ftASJm, eN W--"12~. Description of Item Authority REPORTING INSTRUCTIONS FOR US BOND ISSUING AGENTS~: NEW Form No: PDF 5249 Series No: !A COPY Org. Abbrev: FRB Retain: 6 yrs O mths CUT OFF FILES YEARLY. DESTROY 6 YEARS AFTER CUTOFF. RETE!H'ffSH BaSBD Ch Cits
Request For Record Disposition Authority Page: 38 AuthorityItem No. Description of Item ~1-53-97-03-0004.005 NEW Form No: PDF 5250 Series No: #B COPY Org. Retain: 6 yrs O mths CUT OFF FILES YEARLY. DESTROY 6 YRS AFTER CUTOFF. M'flBH'l'leM Bf\.813D 0111 SRB 12, W.. Abbrev: FRB Item No. ffl-53-97-03-0004.006 Description of Item PiS?AGE RBf~WD=lOe,:0 APPLICATION FOR CREDIT OF UNUSED POSTAGE BY FRB. Authority NEW X Form No: PDF 5259 Series No: #B COPY Retain: 6 yrs O mths 95:8.AS OP ;1@& 18'1'&. DESTROY FILES 6 YRS AFTER :ro::::mcQS:S 1FROYRf'l Bl YEl\ft 2002. HS'fl5IITIStl BAOBD Org. Abbrev: OBS-FRB CUT OFF. LHSI H:Clil1 Ql1t::ERSi•l2 1 0:1.
Request For Record Disposition Authority Page: 39 Item No. ,Nl-53-97-03-0004.007 Item No. Nl-53-97-03-0004.008 Description of Item APPLICATIONS AND VOUCHER THIS FORM IS REQUIRED BY FOR REFUND OF POSTAGE AND THE POST OFFICE. FEEsµgea,m!!DO Authority NEW 4alt- Form No: PS 3533 Series No: IA Retain: Jf, yrs O mths CUT OFF FILES YEARLY. DESTROY' YRS COPY Org. AFTER CUTOFF. Abbrev: FRB Description of Item STATEMli:NT OF MIU1.UIC WITH HETER ()ft F'RECANCELED POS1'AGE-600oo: TittS=- FORM IS REQIIIRli:D BY THE POST OFFIOE a ~t:,STA&-f:. STAT"fc..ME..Nr: FtP-.ST '-'-AS~ /'i'IA/L- ~j;...Tf=.R., e,ll- ffJ..1c..C.A-Nc..at-rc. D f'O.S TAC=-£. J. F-P I Xf-i...D. Authority NEW Form No: PS 3600-PC Series No: IA COPY Retain: 4- I yrs t, mths 't CUT OFF FILES YEARLY. DESTROY• YRS,!!,._ RETENTION SASli:D QN NC] 53 78=04 1 QB. Org. Abbrev: DAFTER CUTOFF. FRB
Request For Record Disposition Authority Page: 40 Item No. Description of Item Authority Nl-53-97-03-0004.009 S'fMEHBN'l' QF M.\ILIN6 WITH PERMIT IMPRINT-60000: E'IRST CLASS MAH. NEW JfHIS FORM IS REQUIR:BB BY THE POST OFFICE!. po::,rA&f:. sr,...--r-1£A1eN7: Frp..sr c..t...,1ss /MA,1L-P~AM,r /h'IIP/2- t N'f . Form No: PS 3600-R Series No: lA COPY Org. Abbrev: FRB Retain: ti-• yrs a, mths CUT OFF FILES YEARLY. DESTROY t YRS, J.. H09• AFTER CUT OFF. RETENTION &ASEB OH HCl 53 78 04, 08'. Item No. Description of Item Authority •Nl-53-97-03-0005.001 ADVICE OF SHIPMENT OF U.S. SAVINGS BONDSff!OQftC/. FROM THE FRB-PITTSBURG NEW (BA~BR!ftlQJi! !Ji!f\@AL. PG. H0. 956 1 ITEM NO. 2~. Form No: Series No: Org. Abbrev: FRB Retain: 3 yrs O mths CUT OFF FILES YEARLY. DESTROY 3 YEARS AFTER CUT OFF. RETENTION BASED ON IINNA-2162, 01. . ..
Request For Record Disposition Authority Page: 41 Item No. Nl-53-97-03-0005.002 Item No. 'Nl-53-97-03-0005.003 Description of Item btNU'.bf STUB CONTROL 0 OC. ~ N'l E- NT T [-I F- l 5 s u r£ -rA I' ,;_.s ,=-~o /Yl. t- II E- f- P- () 1s. Form No: PDF 2635 Series No: IC COPY Org. Abbrev: FRB Retain: 2 yrs O mths ~EN'l'tQl<l~1Uf~Jr6~~ DESTROY 2 YEARS AFTER CUTOFF. ~IM11'~'m.lrntar--'l',l,ff"Z~~-m;~-flh,,-~ Authority NEW THE TRANSFER OF STUBS AND ISSUE TAPES FROM THE FRB's TO PUBLIC Form No: PDF 2635 Series No: !D COPY Org. Abbrev: FRB Retain: 9 yrs O mths CUT OFF ANNUALLY, HOLD IN OFFICE FOR 2 YEARS.Atf? R811.Ziibb I UFI 7f Al;lf)I'fl@N!<Is •EJ,Hb. ~liTI/Lf£ .;.1.. f/Q...(3 5,orL/id,--Ft. .A-'t-PA p;...6 Tf'<-o'f Cf '(£-AILS -4:r= TJ;f<.. ~u, off.
Request For Record Disposition Authority Page: 42
Item No.
Nl-53-97-03-0005.004 NEW._
,P../tl'<'oF-~1'2.. AWi'-( ~uthority
Item No.
'Nl-53-97-03-0005.005
TRANSFERS FROM FRB's TO PARKERSBURG OF RETIRED CARDS BONDS AND NOTES-UNDER
ONE TRANSFER DATE AS REDEMPTIONS, REISSUES (CANCELLED SALES) EXCHANGES AND
RETIRED AUTHORITIES.
Form No: PDF 2636 Series No: ID COPY Org. Abbrev: FRB
Retain: 2 yrs O mths
CUT OFF FILES YEARLY. DESTROY 2 YEARS AFTER CUT OFF.
Description of Item Authority
5A11INGS BONDS STOCK & RE'.I I~J!!Ml!:Wf SECl:JIUTY ON MANt>-6000-0: NEW~
Bl' BENOMHl:lV:FION. (PACS SERVICE M.1\IWAL, PG.NO. 953, ITEM NU. IO).
{) 5 sA vINCr S ,41'{ o P.. E r I f'J..J;; ,,vvt;;, 1Yr ~ F- C.C.l(I- ... t ,,-1 Ii!- -:,s b--tz..M /c...i<l..,lt L
::,,oc..r- "N t+ANoflS r,,:. c.0.8. ____ .
Form No: PDF 2835 Series No: I Org. Abbrev: FRB
Retain: 2 yrs O mths
CUT OFF FILES YEARLY. DESTROY 2 YEARS AFTER CUTOFF. Request For Record Disposition Authority Page: 43
Item No. Description of Item Authority
Nl-53-97-03-0005.006 STUB TRANSMITTAL LETTERK2QiP!i?l>;t DUPLICATE COPY OF FORM SENT TO TREASURY NEW Q9l
LISTING SAVINGS BONDS STUBS RETURNED BY ISSUING AGENTS. {<SA€wc:S~
Form No: PDF 3252 Series No: 1B COPY Org. Abbrev: FRB
Retain: 2 yrs O mths
CUT OFF FILES YEARLY. DESTROY 2 YRS AFTER CUT OFF.
Item No. Description of Item Authority
Nl-53-97-03-0005.007 ADVICE OF SHIPMENT FOR US SAVINGS/RETIREMENT PLAN BONDS-60000: NEW
FORWARDED FOR CREDIT (PERMANENT RECEIPT) ISSUE AND RETIREMENT ACCOUNTS
RECONCILIATION MEDIA. THESE ACCOUNTS PERTAIN TO THE RECEIPT AND AUDIT OF
BONDS, STUBS, NOTES, AND STAMPS SUBMITTED TO EVIDENCE SALE, REDEMPTION,
CANCELLATION, REISSUE, OR DENOMINATIONAL EXCHANGE. THE RECONCILIATION MEDIA
CONSIST OF COPIES OF ADVICES, AUDIT SCHEDULES, REPORTS OF ADJUSTMENTS,
DAILY REPORTS, SUMMARIES, AND RECAPITULATIONS PREPARED IN THE
RECONCILIATION PROCESS. THIS FORM IS USED TO TRANSMIT BONDS FROM FEDERAL
RESERVE BANKS TO PITTSBURGH FRB AUDIT AND ACCOUNTING CREDIT.
Form No: PDF 3458 Series No: !C COPY Org. Abbrev: FRB
Retain: 3 yrs O mths
CUT OFF FILES YEARLY. DESTROY 3 YEARS AFTER CUT OFF. Request For Record Disposition Authority Page: 44 Item No. ~l-53-97-03-0005.008 Description of Item _,__,__,. ADVICE SERIES HH/H STUB CONTROL BLOTTER AND TRANSFER ADVICEf@cm@ (41:'11:U'S,~ ilfflmJm::.~ t. THESE DOCUMENTS SERVE INTERNAL CONTROLS AND ARE USED IN RECONCILING THE SHIPMENTS. Authority NEW <KJIS. AS Form No: PDF 3480 Series No: !D COPY Retain: 5 yrs O mths CUT OFF FILES YEARLY. DESTROY 5 YEARS AFTER Org. Abbrev: CUT OFF. FRB Item No. 1Nl-53-97-03-000S.009 Description of Item Authority ADVICE FOR STAMP TRANSFERS OR REDEMPTION@jemQH NEW THESE ACCOUNTS PERTAIN TO THE RECEIPT AND AUDIT OF BONDS, STUBS, NOTES, AND STAMPS SUBMITTED TO EVIDENCE SALES, REDEMPTION, CANCELLATION, REISSUE OR DENOMINATIONAL EXCHANGE. THE RECONCILIATION MEDIA CONSIST OF COPIES OF ADVICES, AUDIT SCHEDULES, REPORTS OF ADJUSTMENTS, DAILY REPORTS, SUMMARIES, AND RECAPITULATIONS PREPARED IN THE RECONCILIATION PROCESS. Form No: PDF 3484 Series No: !Al COPY Retain: 3 yrs O mths CUT OFF FILES YEARLY. DESTROY 3 YEARS AFTER Org. Abbrev: CUT OFF. FRB . ..
Request For Record Disposition Authority Page: 45 ~Q~r.u 4-fl.. o t re.hi. TfQ-A-NS />'It r T,'r L - U ~ SA 1//Nf-S ~ONO 3//VClr E. S- - /3CW/)S:,. Item No. Deecript.ien of Ieem A."-T1Re../h(c,Nr PI..JiN ~onl)<;; - ll'ff>IVIP"'l'r'- R.t'i-tt~s..nrc./Vr Authority Nl-53-97-03-0005.010 FORW&'lDINC lTi:M TR.".NSHI 1111FAL R-E':FIR£HENT PLAN 80NQS 904.5: NEW THIS FORM IS A TRANSMITTAL USED BY FRB'S TO SUBMIT BONDS, WHICH THEY DO NOT HAVE AUTHORITY TO REISSUE OR REDEEM, AS FORWARDING ITEMS TO THE PARKERSBURG OFFICE. tf'AGS SPBV:-XC'E lf111Hl:J1tf., F6. IW. ,54, ITEM:::::Me. !§t. Form No: PDF 4581 Series No: 18 COPY Org. Abbrev: FRB Retain: l yrs O mths CUT OFF FILES YEARLY. DESTROY 1 YR AFTER CUT OFF. RETENTION IS BASED ON NN-351-S284, 03. Item No. Description of Item Authority Nl-53-97-03-0005.0ll PAYROLL SALES ADVICE OF CREDIT@i@iib 1 (:SAV1Nt,, s Bor-tr, 50f:'r,uAfl.i:'.) NEW 4Wr BANKS USING THE SBS-'sYSTEM SUBMIT A COMPUTER-GENERATED ADVICE. THE PURPOSE OF THIS FORM IS TO TRANSMIT PAYROLL AND BOOK ENTRY SALES PROCEEDS FROM THE ISSUING AGENT TO THE FRB AND SUBSEQUENTLY FROM THE FRB TO SBOO. Form No: PDF 4848 Series No: IC COPY Org. Abbrev: FRB Retain: 2 yrs O mths CUT OFF FILES YEARLY. DESTROY 2 YRS AFTER CUT OFF.
Request For Record Disposition Authority Page: 46 Item No. Description of Item Authority ~1-53-97-03-0005.012 457CASH SALES TRANSFER ADVICE TO PUBLIC DETAIL BY FORMS PD 3252, 4848, 4890. BANKS USING THE SBS NEW SYSTEM SUBMIT A COMPUTER-GENERATED FORM. Form No: PDF 4856 Series No: IC COPY Org. Abbrev: FRB Retain: 2 yrs O mths CUT OFF FILES YEARLY. DESTROY 2 YEARS AFTER CUT OFF. Item No. Description of Item Authority Nl-53-97-03-0005.013 PAYROLL SALES DEBIT ADVICJ,$alizYi83 NEW 459 ~Zlcl~:oi~F~L~~c:~~ ADVANCE ADJUSTMENT OF PAYROLL PROCEEDS PREVIUOSLY REPORTED TO PARKERSBURG ON A PD 4848. BANKS USING SBS SUBMIT A COMPUTER-GENERATED FORM. Form No: PDF 4890 Series No: 1B COPY Org. Abbrev: FRB Retain: 7 yrs O mths CUT OFF FILES YEARLY. DESTROY 7 YRS AFTER CUTOFF.
Request For Record Disposition Authority Page: 47
Item No.
lNl-53-97-03-0005.014
Item No.
~1-53-97-03-0005.015
Description of Item Authority
PAYROLL SALES DEBIT ADVICES{;, f iflJ NEWdilR
'fflOl§C2..PQP¥<S'S USED TO RECORD AN ADVANCE ADJUSTMENT OF PAYROLL PROCEEDS
PREVIUOSLY REPORTED TO PARKERSBURG ON A PD 4848.
Form No: PDF 4890 Series No: IC COPY org. Abbrev: FRB
Retain: 2 yrs O mths
CUT OFF FILES YEARLY. DESTROY 2 YEARS AFTER CUT OFF.
Description of Item A..P-~. aA-rc.H- c..AA..t>• (A.,eeru::>h,&./... PEL.I Vlf.12...'( S"fS~thority
Tlll"IN9M& JAL; .u.'i97i'Oll ~--,Ofgue,RlrFDRPI.S""...:6QGQ:9:lc NEW Wit
THIS FORM IS TO TRANSMIT THE FRB, ORDER FORMS PDF 5263, ORDER FOR SERIES
EE U.S. SAVINGS BONDS.
Form No: PDF 5255 Series No: !A COPY Org. Abbrev: FRB
Retain: 2 yrs 0 mths
CUT OFF FILES YEARLY. DESTROY 2 YRS AFTER CUTOFF. Request For Record Disposition Authority Page: 48 Item No. Nl-53-97-03-00O6.O01 Item No. Nl-53-97-03-0006.002 ;: Description of Item STATISTICAL REPORTS OF THE TREASURY DEPARTMENT-P@ fiiBiii COPIES OF STATISTICAL REPORTS RELATING TO REIMBURSEMENT OF EXPENSES AND MACHINE UTILIZATION PUBLIC DEBT TRANSACTIONS. Form No: Series No: I Org. Abbrev: FRB Retain: 5 yrs O mths CUT OFF FILES YEARLY. DESTROY 5 YEARS AFTER CUT OFF. Description of Item NOTICE OF IRREGULARITY IN REGISTRATION BOND STUes.ri~a•=•,~·~ e,w,:os l:iER#l~'HJ\mmla,dPO.=tlO?., ~ DflOfNID.~. Form No: Series No: Org. Abbrev: FRB Retain: 3 yrs O mths CUT OFF FILES YEARLY. DESTROY 3 YRS AFTER CUT OFF. ~£11Jf"iON ci!~i:~:2~, ~~ Authority NEW Authority NEW
Request For Record Disposition Authority Page: 49 Item No. Nl-53-97-03-0006.003 Description of Item AGENT QUALIFIED TO ISSUE/REDEEM BONDS AND A MONTHLY REPORT OF QUALIFIED AGENTS. NOTESAi-lffilid'J Authority NEW - Form No: Retain: 6 yrs DESTROY 6 YRS. Series No: ! 3 mths 3 MOS. AFTER TERMINATION AS AN Org. Abbrev: AGENT. FRB Item No. 1Nl-53-97-03-0006.004 Description of Item /lE.t-4T-I/V(:r- 70 1'2..c::H,1TtN£. l+-IYD CORRESPONDENCE WITH ISSUING AGENT~D.~FOR GENERAL INFORMATION• ~dm.g_tJEs:IsFoR;:sntMtL INf'oRl4in 1eH. ( FPi~ ~M:";~, ~- Authority NEW Form No: series No: I Retain: 1 yrs O mths CUT OFF FILES YEARLY. DESTROY 1 YR AFTER org. CUT OFF. Abbrev: FRB
Request For Record Disposition Authority Page: SO
Item No.
Nl-53-97-03-0006.005
Item No.
,Nl-53-97-03-0006.006
Description of Item /(.#i..t../r.,.IN/r -ro P..EQ.'11c,~;:; Authority
CORRESPONDENCE WITH ISSUING AGENT~ FOR SUPPLIES NEW 302
m~~;,~Na REQlJ!!SfS l'vR SUI PLIES. (PAC$ !!IERVICB MANUAL, PG.-..
Form No: Series No: 1 Org. Abbrev: FRB
Retain: 0 yrs 2 mths
CUTOFF FILES EVERY MONTH AND DESTROY 2 MONTHS LATER.
Description of Item ({6.L/'rrlN6- ro A.E'..Ql(f.Z!.r.5 Authority
CORRESPONDENCE WITH PAYING AGENTS~ FOR GENERAL INFORMATION NEW 300
DOC\:.JHBN!l!B COHCBRHING GEl~EML INEORMATloN. (PACS SBRYICE MANUAL, PG, Ne.
,s4, ITEM He. 18):
Form No: Series No: Org. Abbrev: FRB
Retain: 1 yrs O mths
CUT OFF FILES YEARLY. DESTROY 1 YR AFTER CUT OFF Request For Record Disposition Authority Page: 51 Item No. Nl-53-97-03-0006.007 Item No. 'Nl-53-97-03-0006.008 Description of Item Authority UNDELIVERABLE BONDS FORWARDED TO BPD BY FR'ft-diliHiiffi NEW THIS FORM IS USED FOR BONDS THAT ARE TO BE FORWARDED UNDER THE COVER OF PD F 4581 OF OWNER'S ADDRESS THAT IS UNKNOWN. Form No: Series No: Retain: 1 yrs O mths CUT OFF FILES YEARLY. DESTROY 1 YEAR AFTER Org. Abbrev: CUT OFF. FRB Ql®<Mii<i~WASbO dJliip a>NND 2.l~~ Description of Item SCHEDULE OF SERIAL NUMBERS-.--~ 'flll3 PURPOSE OF 'i'IIIS POR:H IS TO RECORQ SERIAL HUHBERS". Aut NEW hority -MiJiP- Form No: PDF 0003 Series No: ! Org. Abbrev: FRB Retain: 3 yrs O mths CUT OFF FILES YEARLY. DESTROY 3 YEARS AFTER OF ACCOUNTING PERIOD.
Request For Record Disposition Authority Page: 52 Description of Item STOCK SHIPMENT UNI,:_ED STATES SAVINGS BONDS RECORD*SliA'AA:h THIS IS A RECORD OF,'SAVINGS BONDS BEFORE BEING 0 THE DIFFERENT AGENCIES/BANKS. series .:~~'COPY Org.',, etain: 5 yrs O mths ,, CUT OFF FILE YEARLY. DESTROY 5 YRS AFTER CUT OFF. ~~EO l!!IN2:ffl'll>-18~09 !>'M. ,' Item No. Description of Item (JAflK:E. _ 1,AS5.B Authority ~l-53-97-03-0006.010 CHANGE TO LIST ISSUING/PAYING AGENTS AND CORRESPONDENT MEMBER ~: .NEW Biil:II. MONTHLY REPORT OF ADDRESS, DELETIONS AND CHANGES TO MATERFILE OF ENTITIES PAY BONDS & NOTES. (~~~tj::l!"Z;,M.Afflffi.LJ'i" .-<;.~QUALIFIED TO ISSUE AND Form No: PDF 2497 Series No: !B COPY Org. Abbrev: FRB Retain: 2 yrs O mths CUT OFF FILES YEARLY. DESTROY 2 YRS AFTER CUT OFF.
Request For Record Disposition Authority Page: 53 Item No. Discription of Item Authority Nl-S3-97-03-0006.01l1~GENT ~AGREEMENT~ (u.6-~1+v1Nr,,,-s 8e>tto/1Ye>ne..s)., NEW APPLICATION AGREEMENT TO MAKE PAYMENTS IN CONNECTION WITH THE REDEMPTION OF SAVINGS BONDS. (-PACS SERJJ:I~i: KA!II!Al. 1 P6. 9!:S6, H'BH ii!fii Form No: PDF 3880 Series No: #A COPY Org. Abbrev: FRB Retain: 6 yrs 3 mths A"8 L8tf6 AS THg INSTITUTION SERVES AS AH ft6!!1U. IJILSTP..O'r t r,u,./.l.5, '?J/"1'10/ITN:S AFrE.A. RE'i'ENTIOlf 1:11\Sl!'!D OH HOl 53 81 82, 01. Tl!A.M11V,11;,r,0A1 oF- Qr.,ut1-1A G,.,,.rlDN. Item No. Descriptioiof Item Authority Nl-53-97-03-0006.012 CERTIFICATQ!Jt OF QUALIFICATION - PAYING AGENTb!!1ifp:1q (u S,./',Ai/lN'6'-5 '-'"'.-Y.O!. - .... l~\,4&,1/. ~ l"VOTe s) AGREEMENT TO ESTABLISH ELGIBILITY OF A QUALIFIED PAYING AGENT TO HANDLE W SAVINGS BONDS. Form No: PDF 3881 Series No: !Al COPY Org. Abbrev: FRB Retain: 6 yrs 3 mths c;:H~B!;;; ::uN~l~~= :!:~~,::~INlif!O~I
Request For Record Disposition Authority Page: 54
Item No.
Nl-53-97-03-0006.013
Description of Item
INFORMATION INQUIRY ~tAS.e.f>
TO REQUEST INFORMATION ABOUT REGISTRATION
SECURITIES.
AND/OR STATUS OF SAVINGS TYPE
Authority
NEW .D
Form No: PDF 4947 Series No: !A COPY
Retain: 1 yrs O mths
CUT OFF FILES YEARLY. DESTROY 1 YR AFTER CUT
Org.
OFF.
Abbrev: FRB
Item No.
Nl-53-97-03-0006.014
Description of Item Authority
NOTICE OF WITHHOLDING ON REDEMPTION OF U.S. RETIREMENT PLAN~ NEW
~l k-EU.EEMIN8 BOHDOHHERS OF 'fllS HICOH:S 41tm HHHH• •Lb ING REQIIIIW.1f!l~TS.
t>R. U.S. 11/Dff//{)UA'- l<.E..T1A..-am&-Ni BoM,l)~ .
Form No: PDF 5063 Series No: Org. Abbrev: FRB
Retain: 2 yrs O mths
f) e, f.7/J-O ~ A-F rea.. CURRENT YEAR PLUS ONE YEAR. Request For Record Disposition Authority Page: 55 Item No. Description of Itemp,4-,0 w.s. SAVINC:,-5 P.,O/y(J F/(-C.'-//11/l../E_ S t,(P.,Sr, Tl,fT/ON Fti'C.#1, Authority Nl-53-97-03-0006.015 PACSI:MII F &YBS'PI'i'U'fTOM gpego; FQR PUP BOHPS t =i'ltB • 11e2 NEW 263 THIS FORM IS TO BE USED IN CONNECTION WITH PDF 2517 FOR OBTAINING A CREDIT. Form No: PDF 5320 Series No: 18 COPY Org. Abbrev: FRB Retain: 1 yrs a mths CUT OFF FILES YEARLY. DESTROY 1 YR AFTER CUT OFF.
DEFINITION OF TERMS 1. Bank or Federal Reserve Bank - A Federal Reserve Bank or Branch approved by the Department of Treasury for conducting authorized transactions. 2. Bond - a U.S. Savings or Retirement Bond. 3. Financial institution - includes, commercial, savings, and thrift banks; savings and loan associations; and credit unions. 4. Fiscal agent - the capacity in which Banks act on behalf of the U.S. in conducting certain authorized transactions. 5. N onfinancial institution - includes companies, state and local governments, and other eligible orgamzations which issue bonds only for their employees. 6. Note, Savings Note, or Freedom Share - means a U.S. Savings Note. 7. OPDA refers to the Office of Public Debt Accounting, Bureau of Public Debt. 8. Paper bond - any saving bond printed on paper, as distinguished from a bond printed on punch card stock. Old style paper bonds were issued prior to October 1957 on paper. New style paper bonds were phased in beginning in 1985 and are 3.25 X 7.375 inches. 9. PARS - an acronym for the Public Debt Accounting and Reporting System, an automated system in OPDA that controls all financial transactions pertaining to the Public Debt of the U.S. Government. PARS also maintains an inventory of securities that affect the public dept of the U.S. Government. 10. Public debt accounts - detail accounts reflecting public debt cash sales and redemptions and accountability of public debt securities, maintained by the Bureau of the Public Debt, Office of Public Debt Accounting, Parkersburg, WV. 11. Retirement bond or retirement security - either a retirement plan bond or individual retirement bond. 12. RDS - Regional Delivery System by which Series EE savings bonds sold over-the-counter by financial institutions are inscribed at Federal Reserve Banks and delivered by mail. 13. SBOO - Savings Bond Operations Office of the Bureau of Public Debt, Parkersburg, WV. 14. Security - any of the savings and retirement securities issued by the U.S. Government, including savings bonds, savings notes, savings stamps, retirement plan bonds, and individual retirement bonds
15. Transfer date - the date inscribed on all control documents by the bank to indicate when the proceeds of issued and retired securities are credited or charged to the Treasury account and/or issue records and securities transferred to SBOO in Parkersburg, WV. 16. Treasury account or Treasury general account - the accounts reflecting the receipt, custody and disbursement of public moneys maintained by the Financial Management Service. 17. Treasury or Department - the U. S Department of the Treasury.